We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

Responsibilities:

• Organize office and assist associates in ways that optimize procedures,
• Sort and distribute communications in a timely manner,
• Create and update records ensuring accuracy and validity of information,
• Schedule and plan meetings and appointments,
• Monitor level of supplies and handle shortages,
• Resolve office-related malfunctions and respond to requests or issues,
• Coordinate with other departments to ensure compliance with established policies,
• Maintain trusting relationships with suppliers, customers and colleagues,
• Perform receptionist duties when needed.

Requirements and skills:

• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role,
• Knowledge of “back-office” computer systems (ERP software),
• Working knowledge of office equipment,
• Thorough understanding of office management procedures,
• Excellent organizational and time management skills,
• Analytical abilities and aptitude in problem-solving,
• Excellent written and verbal communication skills,
• Proficiency in MS Office.