Payroll Specialist

• Review daily attendance of all personnel to ensure accurate workforce tracking.
• Onboard new employees by creating personnel files and submitting IT/access requests for laptops and email accounts.
• Create and maintain HR profiles for FTE and 3rd-party personnel.
• Prepare compensation & benefits documentation and ensure all required records are completed accurately.
• Process payroll while ensuring that vacation and sick leave are correctly recorded and reflected in the system.
• Handle and resolve payroll-related inquiries and provide accurate guidance to stakeholders.
• Draft and prepare employment contracts for FTE employees and third-party personnel.
• Support HR operations by assisting with the planning, coordination, and facilitation of HR activities as needed.
• Execute special projects and additional assigned tasks to support business objectives.
• Submit 3rd-party personnel invoice requests in SAGE and define/confirm CRGs in accordance with process requirements.
• Report HR KPIs to the regional team to support performance monitoring and decision-making.
• Follow up on personnel settlement/clearance processes to ensure timely completion.
• Manage personnel activation/deactivation in the HRM and MADACTO systems.
• Generate periodic reporting related to overtime, leave balances, and working hours for the factory manager.
• Import and update employee data in the HRM solution to maintain accurate records.

Job Requirements:

• Bachelor’s degree or higher in Human Resources Management, Accounting, Financial Management, Industrial Management, or a related field.
• Minimum 2–3 years of relevant professional experience in HR, payroll, or related administrative functions.
• Experience in organizations with a large workforce or complex attendance structures, such as shift-based, project-based, or multi-policy working hour systems, is highly preferred.
• Proficiency in payroll software or company-specific HR systems, with strong capability in data entry, working hour calculation, and report generation.
• Solid knowledge of Labor Laws and payroll-related regulations.
• Advanced Excel skills for data analysis, reporting, and reconciliation.
• Strong command of English, both written and spoken.